Hiring and bookings administration, terms and conditions

Guidance on the use and hire of parish centres
General advice for parishes about establishing a fair charging regime and bookings administration
Taking bookings in a parish centre – good practice guide
A short paper outlining the basic requirements for a good system

Booking form for an individual 
Application form for private individuals for a one-off event
Booking form for an organisation 
Application form for organisations for a one-off event
Booking form for continual use 
Example application form for individuals or organisations for a regular, ongoing hiring

Sample hire tariff 
Example table setting-out hire fees & terms

Food safety Terms and Conditions 1 
For hirers intending to do their own catering at their own private event
Food safety Terms and Conditions 2 
For hirers intending to employ catering contractors at their event
Food safety Terms and Conditions 3 
For organisations intending to use volunteers to organise catering at their event
Food safety Terms and Conditions 4 
For parish organisations intending to organise catering themselves for their event

St Bernadette Health and Safety instructions 
Example of health and safety advice, and conditions for hirers at Whitefield
Davyhulme parish centre Health and Safety 
Example of health and safety advice, and conditions for hirers at Davyhulme

Additional terms and conditions regarding events involving children 
Terms designed to stop people trying to hire venues for older children’s parties with poor supervision

Employment and managing people

Your employment contract – Manager
Job Description, H & S instructions  and principle statement for managers
Your employment contract – Assistant Manager
Job Description, H & S instructions and principle statement for Assistant Managers
Your employment contract – Bar Supervisor
Job Description, H & S instructions and principle statement for bar supervisors
Your employment contract – bar staff
Job Description, H & S instructions and principle statement for bar staff
Your employment contract – glass collector
Job Description, H & S instructions and principle statement for a glass collector
Your employment contract – door person
Job Description, H & S instructions and principle statement for a door person
Your employment contract – cleaner
Job Description, H & S instructions and principle statement for a cleaner
Your employment contract – caretaker
Job Description, H & S instructions and principle statement for a caretaker
Volunteer contract for licensed parish centres
Basic agreement for volunteers for parish premises that have a licensed bar
Volunteer contract for unlicensed parish centres
Basic agreement for volunteers for parish premises that do not have a licensed bar

Bar staff duties
Example task sheet for bar staff whilst on duty
Authority to serve alcohol
Example text for designated permises supervisor to authorise the sale of alcohol by staff
Delivery acceptance procedure
Standard policy to protect against theft and disorder
SDC Policy Document for Parish Centre Managers
Booklet setting out specific rules and policies for managers in the operation of the premises
Bar Management safety checklist
Checklist for managers for opening up and closing down
Holiday relief handover checklist
Example sheet for managers to request holidays

Health and Safety

Manual lifting
A two-poster notice to instruct staff on lifting
Parish centre food hygiene and kitchen rules
A standard set of procedures for kitchens
Refuse policy for social centres
Rules about handling waste and refuse
Fire procedure notice
Example of required notice (in the event of a fire)
Fire log book
Log book for fire alarm and emergency lighting tests
Fire extinguishers
An information notice about different types of equipment
Gas safety notice
Information notice on safeuly handling cellar gasses

Payroll, book-keeping and strategic management

The management of parish-owned licensed premises
An outline booklet on the correct organisation of parish licensed premises
Cash loss top 10
Top 10 means of theft in the licesned trade and how to recognise and avoid them
Keyholder Register
A form to record all the key holders for the site

SDC trade consolidation format
Standard format for the consolidation of SDC accounts
SDCT purchase order form
Standard company purchase order form
Weekly cash I&E sheet
A form for recording all cash business at the week end
Till reconciliation sheet
A form for cashing up tills at the end of a session
Cash check sheet
A form to use when completing a full cash check
Cheque listing sheet
Standard form for list cheque payments made

New starter form
Form to record the details of a new employee
Identity checks for new employees
Guidance on ID checks requierd for new employees
Monthly hours sheet
Form used to record hours worked and rates each month
Weekly rota sheet
Form used to set out working hours for staff each week
Weekly wage reporting sheet
Form for reporting hours and rates worked each week
Holiday request form
Form for employees to request holidays and employees to keep track of them